Note: Instructor-Led Training (ILT) may be used to track activities outside of the Alchemy platform. An example of this could be in-person CPR training from a third party. It is important to note that an ILT consists of the Course and the individual session day/times. Multiple sessions can be created for an ILT Course. Follow these steps to create an ILT course.
To learn how to create a class for an existing ILT, see Manager: Activities > Add a Class to an Existing ILT Course.
Adding ILT Courses in Alchemy Manager - Compliance
Our platform is designed to comply with 21CFR11, the FDA regulation for Electronic Records; Electronic Signatures. An administrator with sufficient access to Alchemy Manager can create ILT Courses and can add class times and roster associations; however, Manager does not allow any administrator to add themselves to an ILT class roster. This is to ensure compliance with ‘21CFR11.200 (a) (3) Misuse requires the collaboration of two (2) or more individuals.
Creating the Course and Initial Session
- Navigate to Activities > Courses
- Select the "+" button to create a new course
- In the Course format, select Instructor-led (ILT)
- Fill in the required fields for the course (see description of fields below)
- Type in a unique Course title, making sure to follow your company’s naming convention
Optional: If the course you are creating is intended to fulfill a training requirement for an existing company-specific course, select Link to existing course parent and select from the Parent course drop-down menu. If this is a new course, leave as is.
- Note: linking an ILT to an Alchemy Course requires you to be a Platinum-level admin or above.
- Select the course Language from the drop-down
- Select the Worksite(s) for which the class is intended
- Course Code - enter a unique alphanumeric code (once the course is created, you will not be able to edit the Course Code)
- Optional: add any course notes, competencies, or an external ID
- Click ADD
- Once you have added the course, you can add sessions with users who participated. Select + SESSION
- Give the session a name, facilitator (optional), and add session date/times (required)
- Click + ADD to inlude an additional session date/time
- Click +/-USERS to enroll the users who participated or will participate in the session
- Select the users, and then click APPLY
- Click Add to add the session
- Note that the user status in the ILT is, by default, set to complete. To change the status of a user, click on the status drop-down and select In Progress. You can also change the statuses of all the enrolled users by click on the Change all statuses drop-down.
You can add additional sessions by repeating steps 6-10 above.