Note: As an administrator you are able to set up alerts for yourself and others for when training has been assigned and when it's coming up due. You can also set up alerts for you and other administrators to receive notifications to track the assignments of users you supervise and users with expiring/expired Job Qualifications.
User Training Emails
Note: To receive email notifications the user must have an active e-mail address associated with their user profile in the Alchemy Manager website. The e-mail address can be a personal or work e-mail, as this is not monitored by Alchemy. For information on how to do this, see User Profile.
Email Notifications When Learning Plans are Due
Receive daily email notifications for your assigned Learning Plans, beginning 10 days before the due date, and continuing until the end of any extended late completion window, if applicable.
- Navigate to to the profile of the Learner who needs to receive notifications (or to your own profile)
- Check the box in the Properties tab that says “Daily Summary when training is due within 10 days”.
- Select “SAVE”
Email Notifications When Learning Plans are Assigned
Receive email notifications to stay informed about new Learning Plans assigned to you. The timing of these notifications is determined by the assignment date of the Learning Plan. For instance, if the Learning Plan is already in progress and you are newly assigned, you will receive an email the next day. If the Learning Plan has yet to start, you will receive an email on the plan's scheduled start date.
- Navigate to the profile of the Learner who needs to receive notifications (or to your own profile)
- Check the box in the Properties tab that says “Notification when new training is assigned”.
- Select "SAVE"
Emails About Other Users
Email Notification of Users with Incomplete Learning Plans
Receive daily email updates on the status of users with incomplete Learning Plans assigned to them, starting 10 days prior to the due date and continuing until the end of any extended late completion window, if applicable.
- Navigate to the profile of the administrator who needs to receive notifications (or to your own profile)
- Administrator must have Copper, Silver, Gold or Platinum access. (Note: Diamond Admin access is excluded)
-
Check the box in the Properties tab that says “Daily summary when training is due within 10 days for users in the admin’s worksites/groups”.
- Select SAVE
Email Notification of Users with Expiring Job Qualifications
Receive daily email notifications providing updates on users whose Job Qualifications are nearing expiration or have recently expired. Users approaching the expiration date will be listed in the email starting 10 days prior to the Job Qualifications expiration date, while users who have recently expired will be included in the email for 10 days following the expiration date.
- Navigate to the profile of the administrator who needs to receive notifications (or to your own profile)
- Administrator must have Copper, Silver, Gold or Platinum access. (Note: Diamond Admin access is excluded)
-
Check the box in the Properties tab that says “Daily summary when job qualifications are expiring within 10 days for users in admin's worksites/groups”.
- Select SAVE
Note: If there is a significant amount of data in the email notification, you may need to click the link to view more detail in Manager.